Your privacy

Who we are

They Live Beyond is a North Carolina nonprofit corporation and a 501(c)(3) tax-exempt public charity (EIN 42-5009069). We support people living with HIV, especially Black women in the American South, through education, mentorship and community programs, including film screenings and community conversations. In this policy, “we” and “us” mean They Live Beyond.

What we collect

Information you give us. When you use the forms on this site, we receive what you enter:

• Contact form: your name, email address and message, plus a topic if the form asks for one.
• Give (donation interest) form: your name, email address, the kind of support you’re interested in, an approximate amount if you choose to share one, and any message.
• Screening requests: the “Request a screening” and “Book this date” buttons open a booking form hosted by our partner Ourconic Entertainment through Dubsado. Information you enter there is handled under that form’s terms and is shared with us so we can arrange your screening.

Information collected automatically. Like most websites, our hosting provider keeps standard server logs, such as IP address, browser type and the pages requested, for security and to keep the site running. We do not use advertising cookies or sell access to your browsing activity.

Please don’t send health information. We never ask for your HIV status or other health details, and you don’t need to share them to contact us or attend a screening. If you include them in a message, we will keep them confidential and delete them on request.

How we use it

• To reply to your message or request.
• To follow up about giving, sponsorship or hosting a screening, when you’ve asked us to.
• To send updates about screenings and programs, only if you have signed up for them. You can unsubscribe at any time.
• To keep the site secure and working, and to meet legal and tax obligations.

What we don’t do

We do not sell, rent or trade your personal information. We do not share it with other organizations for their own marketing.

Who we share it with

We share information only with the services that help us run this site and our programs, and only as needed for them to do that work:

• our website host and email delivery service, which deliver form submissions to our inbox;
• our donation processor, once online giving opens. Payments will be handled by that provider under its own privacy policy, and we never see or store your full card number;
• authorities, if the law requires it.

Embedded content and third-party services

Some pages include content from other services: the film trailer from YouTube (in privacy-enhanced mode, which doesn’t set YouTube cookies until you play the video), fonts from Google Fonts, and images from our film’s website. These services may receive your IP address when your browser loads their content. Links to other sites, including the Beyond the Diagnosis film site, Instagram and event ticketing pages, are covered by those sites’ own policies.

Donations and tax receipts

When you give, we keep the records the law requires for a charity, such as your name, the amount and date of your gift, and your receipt. We use them to send your tax receipt and to keep accurate financial records. We do not publish donor names without your permission.

How long we keep information

We keep messages and inquiries only as long as we need them to respond and follow up. Donation records are kept as long as tax and nonprofit rules require. You can ask us to delete your information at any time, subject to those legal requirements.

Your choices

You can ask us to show you, correct or delete the personal information we hold about you, or to stop contacting you. Email us at ourconic@ourconic.com and we will respond within 30 days.

Children

This site is not directed to children under 13, and we do not knowingly collect personal information from them. If you believe a child has sent us information, contact us and we will delete it.

Security

This site uses an encrypted (HTTPS) connection, and we limit access to form submissions to the people who need them to respond. No method of sending or storing information online is completely secure, so please don’t send anything through our forms that you consider highly sensitive.

Changes to this policy

If we change how we handle information, we will update this page and the date at the top.

Contact us

Questions about this policy or your information: ourconic@ourconic.com.